FAQs
How long does it take to implement the gamified application system?
The timeline depends on the scope of customization and integration requirements. A typical implementation takes 3-5 months from discovery to launch, including design, development, testing, and integration with your existing systems.
Can the system integrate with our existing Student Information System (SIS) or CRM?
Yes. We build the system to work with your current tech stack, with different integration points depending on your workflow.
We integrate with CRM platforms like Salesforce, Slate, and TargetX. This integration allows you to:
- Sync gamified application progress with your prospect tracking
- Trigger automated follow-ups based on where students stop
- Flag high-potential candidates in your existing CRM workflow.
We connect the gamification block with SIS platforms like Ellucian, Workday, and Oracle. This integration allows you to:
- Transfer completed application data directly into student records
- Eliminate manual re-entry when moving from applicant to enrolled status
- Maintain a single source of truth from first click to graduation
Beyond CRM and SIS, we integrate with application management tools, analytics platforms, and reporting systems to ensure the gamified experience fits into your complete enrollment technology ecosystem.
This list isn’t exhaustive. Tell us which platforms you use, and we’ll build the integrations you need to ensure seamless data flow without manual re-entry.
What happens to applications that students start but do not finish?
The system tracks all applications in progress and flags incomplete submissions. Your admissions team gets:
- Real-time visibility into where students stopped
- Insights into which steps cause the most drop-off
- Ability to send targeted follow-up communications
- Early identification of promising candidates worth pursuing
This data helps you both recover abandoned applications and improve the process for future applicants by identifying friction points that cause students to drop off.
How do we identify and reach out to promising candidates who have not completed the form?
The system includes lead scoring that evaluates applicants based on the information they’ve provided so far. Even incomplete applications surface candidates with strong academic backgrounds, relevant interests, or high engagement levels. Your team can reach out proactively before these students abandon the process.
Can we customize the gamification elements to match our brand and mascot?
Absolutely. Every visual element is tailored to your institution:
- Avatar design based on your mascot
- Achievement badges reflecting your values and programs
- Color schemes matching your brand guidelines
- Level themes tied to your campus culture
- Content and storytelling aligned with your messaging
The result is an application experience that feels authentically yours, not like a generic template. Students recognize your brand identity from the first interaction.
How does the system help us stand out from other universities?
Most university applications look and feel identical. This system transforms the application into a memorable brand experience. Students remember the institution that made applying feel engaging rather than tedious, and that impression influences their final enrollment decision.
What does custom development of a gamified application system cost?
Costs depend on the features you choose and the level of integration with your current enrollment / CRM systems. Most projects begin in the $50K–$75K range and scale from there based on scope.
Many institutions see the financial return within a single admission cycle when completion rates rise.
We prepare a detailed cost breakdown during discovery, once your requirements and technical environment are clear.
How long before we see results after implementation?
You’ll see data immediately after launch. Meaningful trends typically emerge within the first application cycle (2-3 months), showing:
- Completion rate changes compared to previous cycles
- Drop-off points in the application flow
- Engagement metrics and time-to-completion
- Candidate quality indicators
Full ROI assessment requires a complete enrollment cycle (one academic year) to measure the impact on actual enrolled students.
What can we do if our target audience fails to engage with gamification?
The system is designed with flexibility in mind. During testing, we validate that your specific audience engages with the mechanics. If certain elements don’t resonate, we can adjust the gamification intensity, modify visual elements to be more subtle, focus on progress tracking and personalization over game mechanics, or A/B test different approaches with different applicant segments. The goal is engagement and completion, not gaming for its own sake. We adapt the approach to what works for your audience.