How to Create a Virtual Classroom in Easy Steps

Last updated on October 27, 20249 min
Iryna Maksymova
Content Writer
Mary Novak
EdTech Digitalisation Expert

You will not hear anything new if we say that the world never stands still. But this fact cannot be denied and is where it all begins. Moreover, the technological world and the rapid development of technology determine our future. And the present. Think back to your school days. What associations do you have when you think of a classroom? Perhaps something like desks that are a little too small, chalk dust hanging in the air, or a specific smell of old textbooks? This is the classroom in which most of us grew up. This is what school life was like just a few decades ago. But the latest technologies are rapidly filling every sphere of our lives, changing it almost radically, and global crises such as the COVID-19 pandemic only accelerate this development.

Our children, our friends' children, and ourselves, now have every opportunity to learn, gain knowledge, and develop skills in a completely new way. You no longer have to get up in the morning and rush to catch a school bus to get to class. Modern virtual classroom software allows you to attend classes from the comfort of your own home. Internet access and a suitable device with excellent software are all you need to learn from anywhere in the world. So it is not surprising that the topic of the day is “How to create a virtual classroom”. In this article, we will analyze this process step by step, explaining how to make a virtual classroom that will stand out, and try to answer all your questions. Read on to find out how our school management software development experts can create the best, most convenient, and easy-to-use solution for your virtual training to meet your requirements. Stay tuned!

What is a Virtual Classroom?

A virtual classroom is an online learning environment that simulates a traditional classroom. Its main advantage is that it allows students and teachers to interact, communicate, and collaborate remotely, regardless of their physical location. Unlike a simple video call, an interactive virtual classroom provides a structured and engaging learning experience with dedicated tools for teaching and learning. Such a virtual space offers features like live video conferencing, interactive whiteboards, online assessments, chat functionalities, and file sharing. They are also often integrated with learning management systems (LMS). Here, students can ask questions, participate in discussions, complete assignments, and receive feedback – all within a dedicated online platform.

There are two main types of virtual classrooms: synchronous and asynchronous. Synchronous classrooms operate in real time, allowing for live classes and interaction between teachers and students. In contrast, asynchronous classrooms offer more flexibility, enabling learners to log in whenever it is convenient for them, access materials, and complete assignments at their own pace. Most virtual classrooms use a combination of synchronous and asynchronous methods to enhance virtual training.

What are the Benefits of a Virtual Classroom?

Online learning has many advantages for students and teachers. Here are some of the main advantages that will convince you why you should create a virtual classroom:

Accessibility

Students can learn and teachers can teach from anywhere with an internet connection. Location and distance are no longer the significant constraints that affect the accessibility of educational opportunities that we are used to. You can access your online courses even on the go by connecting with your mobile devices. In addition, this approach allows you to continue learning even when you are not feeling well and do not want to miss anything important.

This is also a great advantage for teachers and mature students who have additional activities or responsibilities. You can maintain your usual class schedule or adapt it to your convenience if, for example, your health, family circumstances, or other reasons affect your learning process.

Flexibility

This advantage points to the many possibilities that a virtual classroom gives you:

  1. Learning can take place synchronously and asynchronously, adapting to diverse schedules and learning styles. Asynchronous learning allows students to learn at their own pace in an online class.
  2. If you're a teacher, you're familiar with the process of delivering the same lecture over and over again. With virtual classroom technology, you can pre-record frequently used lectures and reallocate valuable time to more interesting and practical things, such as discussions, student questions, assessments, and more.
  3. Virtual classrooms can “hold” more people than, say, physical classrooms and spaces. This way, more students can study at the same time, and at the same time, teachers can maintain the necessary teaching load without undue difficulty.
  4. Finally, as we have already mentioned, virtual rooms are also about quick access to learning materials, real-time session recordings, tests, various assignments, and much more through a 24/7 learning management system.

Cost-effectiveness

Setting up a physical classroom, finding and preparing the necessary equipment, and printing bulk materials are all significant costs for schools, organizations, or institutions that deliver training programs. Virtual learning eliminates the need for all of this, saving significant money. In addition, virtual learning reduces travel costs for students and teachers. Thus, virtual classes based on LMS are much more cost-effective.

Scalability

Whether you're teaching a small group or delivering a course to hundreds of people, virtual classrooms can be easily scaled to accommodate various class sizes.

Increase engagement

Modern interactive virtual classrooms are equipped with a variety of interactive tools that promote greater student engagement and attention. This active and multifaceted learning approach is effective in developing students' interest in learning, retention, deep understanding, and critical thinking. Some of the visual and interactive elements you might want to consider incorporating into your virtual class include:

  • Multimedia content such as animated videos explaining concepts, case study videos and interviews, slideshows, and downloadable infographics/handouts.
  • Polls, quizzes, flashcards, and a general chat for discussion and expression of opinions.
  • Audio and video recordings of lectures and webinars.
  • Breakout rooms.

Global reach and improved communication

Students from all over the world can enroll in virtual classrooms and interact with each other and their teachers. Students can share ideas, ask questions, and receive feedback. This contributes to a more diverse and enriched learning experience by exposing different perspectives. It also helps students develop interpersonal and critical thinking skills at an early age.

Automating and streamlining processes

If you're involved in the education sector, you're familiar with the time-consuming process of grading. Virtual classrooms based on LMS software allow you to automate this process and save hours that you can reallocate to other important tasks, such as personalized student feedback and mentoring. This also applies to other administrative tasks such as registration, reporting, and certification. You can also fine-tune security and fraud protection measures.

Data-driven analytics

Virtual learning platforms often offer analytics to track student progress, engagement, and attendance. This allows educators to fine-tune their teaching methods.

Blended learning

Blended learning allows students to learn new knowledge at home and use classroom time for problem-solving, discussions, and targeted and personalized mentoring. This approach to education is becoming increasingly popular, complementing traditional learning and various classroom activities with the opportunities offered by online classrooms.

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Must-have Features for the Virtual Classroom

The landscape of education has undergone a significant transformation, with virtual classrooms becoming essential to learning environments around the globe. For educators and institutions looking to establish effective virtual classrooms, it’s important to include key features that boost learning, engagement, and accessibility. Here’s a look at the essential features for any virtual classroom platform.

  • User-friendly interface

An online classroom must be for users of all technical skill levels. That means an interface that students, teachers, and administrators can use with ease. Compatibility with different devices – computers, tablets, smartphones – is also important so learning can continue across different settings.

  • Robust video conferencing tools

Video conferencing is the heart of a virtual classroom. It allows live interaction through real-time streaming so teachers can teach almost as interactive as face-to-face sessions. Quality video conferencing tools should have features like grid views for large classes and the ability to share pre-recorded lectures or presentations. This way, virtual instructor-led training can mimic the dynamics of a physical classroom.

  • Interactive whiteboard features

Whiteboard integration is key to interaction in virtual classrooms. Just like in a physical setting, digital whiteboards allow teachers to sketch out ideas, illustrate concepts, and collaborate with students in real time. This interactive tool turns passive learning into an active experience and encourages student participation and clarity on complex topics.

  • Multi-format content accessibility

Students learn best when they can access content in multiple formats – ebooks, videos, audiobooks, and quizzes. A virtual classroom should allow seamless integration with digital libraries and a platform for various learning resources. This variety not only caters to different learning styles but also breaks the monotony of traditional learning.

  • Comprehensive communication tools

As a result of the absence of physical classrooms, it is critical for communication to be well facilitated to fill this void. Virtual platforms should have more than one means of communication for example the chat, forums, and the breakout rooms. These tools enable the student to be able to communicate with the instructors and other students, to be able to post questions as well as to work in groups making it look much like a conventional class.

  • Enhanced data security and privacy

As the number of distance learning increases, students’ personal data protection becomes a critical issue. Virtual classroom platforms have to meet high standards of data privacy for personal identification, as well as academic records. 

  • Advanced assessment and feedback systems

Assessment tools integrated into a virtual classroom allow instructors to effectively evaluate student performance. These systems should support different types of assessments, from quizzes to complex projects, and include features to provide timely feedback. Personalized feedback mechanisms help students understand their strengths and areas for improvement, promoting constructive learning.

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Steps on How to Create a Virtual Classroom

Now that we’ve covered what a virtual classroom is and its benefits, let’s get into the step-by-step process of how to create a virtual classroom. Follow these easy steps:

Step 1: Choose the right platform

The first step in creating a virtual classroom is to choose the right platform that meets your needs. Platforms like Zoom, Microsoft Teams, and Google Classroom are popular for educational institutions, while specialized eLearning platforms like Moodle or iSpring Suite offer more advanced features tailored for education and training purposes.

Consider factors such as:

  • Scalability for class sizes
  • Video conferencing capabilities
  • Integration with other tools (such as LMS or CRM)
  • Security and privacy compliance
  • User-friendly interfaces.

And, of course, don't forget to check your budget to find the best solution for you.

Step 2: Define your classroom structure and learning goals

Before you start with the technical setup, define your virtual classroom goals. Are you offering a single course, a series of workshops, or ongoing training? Outline the structure of your classes, including schedules, lesson plans, assessments, and communication channels.

Make sure learning objectives are clear and measurable so students know what they will get out of the course. Define your outcomes.

Step 3: Set up classroom features

Once you have chosen your platform, set up the online classroom settings as per your needs:

  • Set up video conferencing for live sessions.
  • Enable chat and breakout room.
  • Upload necessary files like presentations, assignments, and readings.
  • Set permission levels for instructors and students to manage content access.

We also recommend branding your online space with a classroom name, logo, and colors to make it look professional.

This will help you to create a structured and user-friendly virtual classroom experience.

Step 4: Plan for student engagement

Student engagement can be tough in virtual classrooms so make sure to include interactive elements. Use polls, quizzes, videos, presentations, and group discussions to keep students engaged during lessons. You can also assign group projects to encourage collaboration.

Make sure to provide plenty of opportunities for feedback, during and after lessons, so students feel heard and supported. Set up communication channels and guidelines for interaction.

Step 5: Conduct a trial run

Before you launch the virtual classroom, do a trial run with a small group of participants. This will help you to identify technical issues, adjust the lesson flow, and ensure all tools are working properly. Provide training to students and educators on how to use the platform and its features.

Step 6: Monitor and optimize the learning experience

Once the classroom is up and running, monitor student participation and progress. Use the platform analytics to see where to improve, whether it’s to boost engagement or curriculum. Continuous refinement will keep the classroom effective and user-friendly.

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How Much Does It Cost to Make a Virtual Classroom?

The cost of creating a virtual classroom depends on the chosen platform, features, and level of customization. Some platforms offer free basic plans with limited features, while others provide premium subscriptions with advanced features. Consider the number of users, storage, and integration with other tools when budgeting. You may also need to invest in hardware for instructors and learners such as webcams and microphones. Building an online classroom is surprisingly cost-effective especially when you consider the long-term savings compared to a traditional in-person classroom.

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Open-source options

Several open-source platforms offer free basic functionalities and the ability to customize your virtual learning environment. However, they may require technical expertise to set up and maintain.

Subscription-based platforms

Many commercial platforms offer a range of subscription plans with different features and pricing. These platforms often have user-friendly interfaces and provide dedicated support –  a good option if you don’t have technical expertise. Besides, you can find several free versions with limited features to try out and choose the best for yourself. Premium plans for such solutions can cost from $10 to $100+ per month, depending on the number of users and features you need.

Bespoke solutions

For organizations with specific requirements, custom-built virtual classroom solutions can be developed to meet your needs. This option offers maximum flexibility but comes with a higher price tag. Expect custom development costs to range from $5,000 to $50,000+, depending on complexity, development team rates, and project size. Necessary maintenance, upgrades, and support will also incur additional costs, from $500 to $5000 per year.

Sometimes you also need to consider the cost of integrating third-party tools such as audio and video conferencing, content creation software, or additional security measures.

Anywise, the overall cost depends on your needs, whether you're using a ready-made platform or building a fully customized solution.

How AnyforSoft Can Help You with Creating a Virtual Classroom

AnyforSoft is a leading digital solutions provider that specializes in developing custom platforms, including virtual classrooms. We offer professional e-learning software development services with an individual approach. With years of experience in education technology, our team can help you design, develop, and launch a scalable, user-friendly virtual classroom that meets all your needs.

Our team will work with you from start to finish, ensuring that the platform is fully optimized for engagement, ease of use, and accessibility. We offer a range of services, including:

  1. Custom virtual classroom development
  2. Integration with existing systems (such as LMS or CRM)
  3. UX/UI design for a seamless user experience
  4. Ongoing support and platform optimization.

Contact AnyforSoft today to learn more about how we can assist you in creating a successful and engaging virtual learning environment. For the latest insights, check out our article on the future of EdTech.

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